Everything You Need to Know About The Phone Log

What is The Phone Log?

The Phone Log is a simple yet powerful tool that helps you store and track all your interactions in one place — phone calls, emails, in person interactions, Fax, SMS, voicemail, letters… It’s like having a searchable, digital memory for every conversation you’ve had.

The Phone Log – Never Forget Who You Spoke To — Or What You Said

Who is ThePhoneLog for?

Anyone who wants to stay organized and never forget an important interaction again:

  • Therapists and coaches
  • Small business owners and freelancers
  • Sales professionals and consultants
  • Parents, students, and anyone managing personal relationships
  • Teams and professionals who want a lightweight alternative to CRMs

What can I log in The Phone Log?

You can quickly and easily log:

  • 📞 Phone conversations
  • 📧 Email exchanges
  • 👥 In-person meetings
  • 🧠 Key discussion points
  • ⏰ Follow-up tasks or reminders
  • 🏷️Assign tasks / interactions to staff to follow up

Is it easy to use?

Incredibly easy.
We’ve designed The Phone Log to be intuitive and clutter-free — no complex menus, no steep learning curve. If you can use a paper and a pen, you can use The Phone Log.

Is my data safe?

Yes. Your privacy is our top priority.

  • Your logs are encrypted and stored securely
  • Your data is never shared or sold
  • You’re always in control — export or delete anytime
  • We will never run ads or use your data for marketing

Can I access it on multiple devices?

Yes! The Phone Log works across:

  • 💻 Desktop (Windows, macOS, Web)
  • 📱 Mobile (The Phone Log is web-based and fully responsive on mobile)
  • ☁️ Cloud sync to keep everything connected

Can I use it for team collaboration?

Depending on your plan, you can use it was up to 15 users. If you have a bigger team, we can create a tailor made plan for your company needs.
The Phone Log allows staff to share logs, assign contacts, and collaborate while still maintaining strong privacy controls.

Can I search past conversations?

Yes. The Phone Log includes powerful search options, so you can instantly find people, topics, or phrases from any past interaction. Think of it as a searchable brain for your social and professional life.

What makes it different from a CRM?

CRMs are often bulky, expensive, and designed for large teams.
The Phone Log is personal, flexible, and fast.

It’s designed for humans, whether your the boss running a solo operation or if you a running a business with a busy team. The Phone Log is zero fluff and full focus on remembering what matters.

Can I set follow-up reminders?

Yes — you can mark an interaction as “pending”, or “urgent”. This will then create a notice to remind you to follow up that interaction. Each interaction notice (pending or urgent) has its own colour code is always visible until actioned.

🛠️ Can I customize it?

Yes! You can:

  • Add your company details on the main page
  • Use or create custom templates for recurring interactions
  • Edit staff access permissions to meet your needs
  • Choose how much access someone has to your database, like:
    • Allow staff to only see interactions if they have their phone number
    • Allocate / assign interactions to staff
    • Only allow staff to see interactions assigned to them
    • Limit peoples view to only recent interaction
    • Only let people see pending interactions
    • Choose if certain staff can edit messages

How much does it cost?

We have four amazing plans to meet your needs.

Plans start from as little as $19.95 a month (or $199 yearly), to our largest plan which is $49.95 a month (or $499 yearly)

Who created ThePhoneLog?

The Phone Log was created by Nick Petrovic — a psychologist, and founder of the Mind Profile Psychology Clinic — to help people track their interactions in a purposeful and efficient way.

Initially this software was created and tested in house at Mind Profile, and then was fine tuned and perfected to becoming not just any phone log, but “The Phone Log”. A lot of psychology went into make the user experience and easy and as enjoyable!

What’s coming next?

We’re just getting started. Here’s a rough roadmap for future development:

  • We are looking into the option of creating an Android and Apple app.
  • Adding in multi-language support, especially for teams who have international staff
  • We are looking into how AI can enhance the user experience

Your feedback helps shape what’s next!

How can I get support?

Email us at support@thephonelog.com, or use the in-app Support Centre anytime. We’re here to help.

How do I get started?

Easy! Just Sign Up for a free 30 day account (choose the plan you would like to trial), start logging your first interaction, and see how quickly The Phone Log becomes your go to place for all your interactions.

No credit card required to test the trial!